Roedean Privacy Notice
This notice is to help you understand how and why we (Roedean School) collects your personal information and what we do with that information.
This notice applies to:
- Information collected about visitors to the Roedean website: http://www.roedean.co.uk (the "Site"). (Please see Part 1 below.)
- Information collected about alumnae and members of the Old Roedeanians Association (Please see Part 2 below.)
If you are a member of staff, a current pupil, or a parent of a current pupil then we have a separate privacy notice which explains in more detail how we use your personal information. This is available from firstname.lastname@example.org.
Part 1: Information collected about website visitors
This section describes how we treat personal data received about you when you visit the Site. Please read the following carefully, because by visiting or using the Site, you agree to us using your personal data in the way we describe below.
We collect your personal data when you enquire about our programmes or any other enquiry about or relating to Roedean, when you submit an application to study at Roedean, when you submit your answers to surveys, complete registration forms for events, when you order a Roedean prospectus or magazine or register to use our secure online services such as Roedean Community Network, Roedean School Magazine Online Archive or the ParentPortal.
We use your personal data to perform our obligations and exercise our rights under agreements made with you and to answer your enquiries. We will use your information to inform you by letter, telephone, text (or similar) messages, email and other electronic methods about products and services (including those of others) that may be of interest to you.
We may also collect information from your computer when you visit our Site. For example, we can tell how long you spend on the Site and which pages you visit. We can also tell what time you visited our Site and which part of the world you were in. We use this information to improve our Site.
If you have enrolled on our courses through an educational or career agent, we may share your data with your agent.
We may also use your information for research and statistical analysis with the aim of improving our services.
We may make content or services from other websites available to you from links located on the Site. These other websites are not subject to this privacy notice. We recommend that you read the privacy notice of each such website to find out how that site protects your privacy.
We may revise this privacy notice from time to time. We will notify you of any important changes by posting a notice on all privacy notice links. If you see a notice of change, please check what it says, because your continued use of the Site after the changes comes into effect will mean that you have agreed to the new terms.
Part 2: Old Roedeanians and alumnae
Roedean School manages the Roedean Community database of Old Roedeanians, parents, former parents, former staff, and friends of the School. Specific Roedean staff are able to access and use your personal data in the manner we explain below. Two representatives of the Old Roedeanians’ Association (ORA) have ‘read only’ access to the basic details of ORA members (only).
Further information about the ORA, including how to join, can be found here http://www.roedean.co.uk/Old-Roedeanians-Association.
As they are required to do under the Data Protection Act, Roedean School and the ORA have each registered as Data Controllers with the Information Commissioner (who is the data protection regulator). This means that Roedean School and the ORA are each independently responsible for how they handle your personal data.
The Old Roedeanians database will hold the following information about you: Your name, contact details, information about your interests and the Roedean events you have attended, and information about your interests outside of the Roedean community (eg, information about your hobbies, further education and your job).
Personal data held on the database (and other information we collect about you through, for example, your attendance at ORA events) will be used for the following purposes by the School and by the ORA:
- To tell you about Roedean-related events and activities taking place (including reunions and social events);
- To provide support and assistance to the School (including fundraising and governance);
- To provide a link between Old Roedeanians and the School and each other, and to sustain your interest in the School and in the Old Roedeanians’ Association;
- To inform you about developments at Roedeanand fundraising appeals established to help fund those projects;
- To conduct research to ensure that members of the Roedean community with the capacity to make a major contribution to such appeal are identified;
- To keep alive the spirit imbued by the Founders of the School and to uphold the reputation of the School; and
- To support the Old Roedeanians' Scholarship Fund.
For example, the ORA or the School might contact you with news about what is happening at the School or with information about events and activities which might be of interest to you. You might be contacted by post, email, text message or telephone. You can ask us not to use one or more of these methods by sending an email to email@example.com or sending your request by post to: Attention: Privacy Enquiry, Roedean School, Roedean Way, Brighton BN2 5RQ.